Who should register?
All MIT students, faculty, staff, and affiliates are required to register travel through the MIT Travel Registry if your travel is MIT-related.
MIT-related travel includes travel that:
- Is funded entirely or in part by MIT sources.
- Is organized primarily by MIT (e.g., MIT selects the participants).
- Is conducted at the behest of MIT or in furtherance of MIT objectives.
- Is related to scholarly activities (whether paid for by MIT or not).
- Requires the use of MIT equipment, supplies, or personnel.
In addition to registering, non-MIT students and non-MIT travelers participating in trips led or organized by MIT must also sign a liability release form (for non-MIT travelers). Those forms should be returned to the MIT program or class organizing the trip.
Although not required, the MIT community is also encouraged to register personal travel for increased safety measures.
The MIT Travel Registry is also available through the MIT Atlas App that you can download through the MIT App Store, Apple, or Google Play.
Should I record my trip information anywhere else?
All travelers, whether U.S. citizens or not, are encouraged to enroll their trip in the Smart Traveler Enrollment Program (STEP) offered by the U.S. Department of State. This allows U.S. embassies at your travel destinations to send you safety information that can impact your trip, prior to or after your departure.
U.S. citizens can enroll in STEP using their passport information. Non-U.S. citizens can sign up for STEP’s security alerts by registering their email address, and should also verify with their home country’s embassy where they are traveling if there is a similar program to STEP.
If you book your travel through Concur using MIT’s preferred travel provider, The Travel Collaborative, your itinerary will be forwarded automatically to International SOS (ISOS)’s Travel Tracker. ISOS will notify you and the MIT International Safety and Security Program Manager in the event of an incident in your location. If you do not book through Concur, you are encouraged to forward your e-ticket email to MITTravel@itinerary.internationalsos.com.
Any employee who will be working for MIT in India – including remote work, conferences, and research – will need to notify the Office of the Vice President for Finance (VPF) at least 30 days in advance of travel by completing this pre-travel form. This will enable VPF to evaluate financial and legal risks to the institute. For more information, please review the VPF page on India Travel Reporting.
